PROCUREMENT MANAGER

EXTERNAL VACANCY ANNOUNCEMENT

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF actions are guided by medical ethics and the principles of neutrality and impartiality. Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide to support it activities. 

MSF – Holland, Kenya office is currently sourcing for a suitable candidate to fill the following position:

Job description

Main Purpose

Reporting to the Deputy Logistics Coordinator, the incumbent will be responsible for implementing procurement strategy and coordinating and monitoring all procurement activities related to local, regional and international purchases of goods, transport, subcontracted works and services for the mission according to MSF protocols, standards and procedures in order to ensure a transparent and efficient procurement and supplier performance

Specific accountabilities include but are not limited to:

• Responsible for maintaining the Kenya Office SLA inventory updated while actively monitoring supplier contracts and agreements, to guarantee the proper Procurement and contracting standards are followed in the spirit of ethical and green Procurement.

• Responsible for updating and managing Kenya Office Online Tender Tool and Tender activities in conjunction with the Tender committee, ensuring compliance with MSF OCA Tender guideline and Authorization table.

• Ensures implementation and monitoring of the validated Kenya Office Supply Strategy in line with the overall MSF OCA supply strategy including protocols, policies, standards and guidelines.

• Responsible for implementation of the overall Supply Procedures and efficient Supply Administration to support different Supply activities in Kenya Office, both Regular & Emergency interventions of the supported missions.

• Support in Market Assessments, actively surveying the market for product ranges to ensure Kenya Office provides MSF standard quality and prices of its products range and up-to-date product catalogue.

• Identify new strategic avenues for Kenyan Office Procurement to further develop and profile itself to the OCA supported missions and HQ.

• Responsible for regular reporting, including Monthly KPI reporting of procurement activities and deliverables, updating in the LRS tool.

• Provides oversight on all Unifield activities within Kenya Office, including Unifield updates, data clean-up with different department users and overall Unifield Data Quality.

• Accountable for ensuring Kenya Office Website, Online Catalogue, Online Tender Tool and Mission Order Overviews are up to date and readily accesible by the OCA supported missions.

• Responsible for representing Kenya Office and take necessary actions in Intersectional procurement meetings, and any other Procurement and Supply Chain related forum.

• Supports the Logistics department and Kenya Office in general

Requirements