Main Purpose

Coordinating and supervising the implementation of the Finance procedures & tools and ensuring the correct use of Financial Resources at project level according to MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project.

Accountabilities            

·        Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security.

·       Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.

·       Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.

·       In close collaboration with the Project Coordinator and the Finance Coordinator, defining, analyzing and following up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.

·        Ensuring financial reporting of the Project (Field financial software) monthly closure, SitReps, external donors, etc.)

·        In close collaboration with the FINCO, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) Ensuring that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to Security.

Accounting and Financial Operations

• Ensure accurate and timely management of project accounting in Unifield, in compliance with MSF financial policies, procedures, and management rules.

• Ensure all project expenditures are correctly recorded in Unifield.

• Ensure monthly accounting closure is completed on schedule and in line with the finance monthly deadline overview.

• Maintain accurate and up-to-date accounting records and local accounts.

• Ensure all supporting accounting documents are properly checked, organized, filed, and archived.

• Supervise the processing of invoices, salaries, service payments, and other project expenses.

Budget Management and Financial Planning

• Monitor the project budget in close collaboration with the Project Coordinator and FINCO.

• Analyze budget performance, identify variances, raise alerts when needed, and propose corrective actions.

• Prepare monthly fund requests to ensure sufficient financial resources for project implementation.

• Participate in expenditure forecasting and in identifying the financial resources required for planned activities.

• Contribute to monthly, quarterly, and annual financial reporting using NJUSTY.

• Provide the FINCO and Project Coordinator with relevant financial information for budgeting, reporting, and decision-making.

• Ensure consistency between budget follow-up and actual expenditure through proper use and alignment of NJUSTY.

Cash and Bank Management

• Ensure sufficient cash availability in the project at all times, including security cash.

• Implement and monitor bank and cash management procedures in line with mission guidelines.

• Follow up, check, and reconcile bank accounts, cash boxes, and safe balances on a regular basis.

• Conduct weekly cash counts and monthly reconciliation of cash and safe balances.

• Apply money security measures related to cash handling, transfers, and advances.

• Ensure secure management of the MSF bank account at project level.

Compliance and Internal Control

• Ensure compliance with MSF procedures related to money management, expenses, budget control, and financial documentation.

• Ensure all expenditures are in line with approved budgets and MSF ethical spending standards.

• Guarantee compliance with purchase procedures, authorization tables, and finance regulations.

• Verify that all payments are properly authorized, supported, and documented.

• Support implementation of administrative and financial frameworks in line with local legal and fiscal requirements.

• Ensure the accuracy and proper justification of all project expenditures.

Coordination and Capacity Building

• Work closely with the Project Coordinator and FINCO to ensure sound financial follow-up and reporting.

• Support follow-up of rental contracts, deposits, rent payments, and local insurance contracts.

• Brief new staff on project finance procedures, expense management, and money security rules.

• Provide training and coaching to finance and non-finance staff on MSF financial procedures and tools.

• Provide technical finance support with a focus on accounting, financial data management, and Unifield.

Remote Management and Travel to Field

• The position is based in Nairobi and requires frequent travel to Baidoa, Somalia.

• The role includes remote management of finance activities and supervision of the Finance Assistant based in Baidoa.Requirements

If you meet the above requirements, please apply through the link attaching your CV & motivation letter as a single file by 15^th September 2026 .under the subject “PROJECT FINANCE MANAGER”. The detailed advertisement and application portal can be accessed via the following link: https://ko-hr.kenya.msf.org/jobs

                                Female candidates are highly encouraged to apply

                           Only shortlisted candidates will be contacted.

                                                            (MSF is an equal Employer and does not charge any application/recruitment or training fee)