Main Purpose
Planning, coordinating and monitoring all logistics related activities in the project or capital including all non-medical assistance related activities (shelter, food, water hygiene-sanitation and essential non-food items) and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project
Accountabilities
· Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population in terms of construction, transport, communication, food, shelter, water and sanitation, and essential non-food items.
· Ensuring and monitoring the implementation of logistics/technical activities in the project / capital (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, etc.) ensuring compliance of MSF standards, protocols and procedures, and reporting to the Project Coordinator or LogCo on the development of the ongoing programs. This includes the following:
· Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
· Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, and detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
· Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
· Ensuring installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions
· Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
· Participating in monthly reports according to guidelines
MSF Section/Context Specific Accountabilities
Technical Procurement & Supply Chain Management
· Develop and maintain a four-month technical procurement and replenishment plan based on consumption patterns, maintenance requirements, lead times, and anticipated operational needs.
· Assess technical material requirements and maintain appropriate minimum and maximum stock levels to prevent stock-outs and ensure continuity of technical operations, in consultation with the Warehouse Manager.
· Ensure the availability of essential electrical, construction, plumbing, WASH, mechanical, and other technical materials and consumables required for expatriate residences and technical activities, in consultation with the Warehouse Manager.
· Maintain accurate and up-to-date technical inventory records, including stock balances, consumption patterns, replenishment schedules, minimum stock levels, and outstanding orders, in consultation with the Warehouse Manager.
· Regularly review stock levels and consumption trends with the Warehouse Manager and initiate timely replenishment before critical stock thresholds are reached.
· Define and verify appropriate technical specifications, quantities, quality standards, and compatibility requirements for materials with the Supply Team prior to procurement.
Technical Oversight & Quality Control
· Provide direct technical supervision and quality assurance for all construction, rehabilitation, and maintenance projects across coordination offices, guesthouses, and project facilities.
· Review technical plans (BOQs, architectural drawings), verify material quality, and ensure installations comply with MSF standards and national regulations.
· Conduct regular site inspections to ensure work quality, adherence to timelines, and compliance with approved technical specifications.
· Oversee the management, tracking, and maintenance of technical equipment, tools, machinery, and assets.
· Maintain accurate records of equipment movement, allocation, utilization, and condition.
· Ensure equipment is inspected, serviced, and maintained according to established schedules.
· Coordinate equipment repairs, replacements, and technical servicing.
· Ensure proper handling, storage, and transportation of sensitive or specialized equipment
Energy & Infrastructure Management
· Ensure optimal functioning of all energy systems (solar, generators, grid) across all premises.
· Conduct regular technical assessments, monitor energy consumption, plan preventive maintenance, and manage the fuel supply chain to guarantee operational continuity and cost-efficiency.
· Maintain and update the fixed assets inventory for all energy and infrastructure equipment, ensuring accurate tracking and reporting for the 4M, 8M, and 12M reporting periods.
Facilities & Assets Management
· Lead the management and maintenance of all MSF premises (coordination offices, project offices, guesthouses, warehouses).
· Ensure all facilities are maintained to MSF standards, including structural integrity, energy systems, water and sanitation, and safety equipment.
· Maintain an up-to-date fixed assets inventory and ensure accurate reporting during the 4M, 8M, and 12M reporting periods.
Security and Safety Systems
· Oversee the technical and administrative implementation of security and safety protocols.
· Manage security contracts (renewals and service agreements), supervise security equipment functionality (CCTV, access control, fire safety systems), ensure regular safety drills, and review/update security contracts yearly.
· Ensure all premises comply with occupational health and safety standards, including fire safety, emergency planning, and guesthouse access and security.
Team Leadership & Capacity Building
· Manage, coach, and technically supervise all staff under his/her responsibility.
· Lead by example to reinforce a culture of technical excellence, accountability, and safety protocol adherence.
· Provide technical guidance and support to the technical team, ensuring they have the necessary skills, tools, and materials to perform their duties effectively.
· Conduct regular performance evaluations, identify training needs, and develop capacity-building plans for the technical team.
· Provide support and coverage for the Technical Activity Manager position when requested.
Logistics Reporting & Administration
· Take the lead on logistics reporting by contributing to the Monthly Logistics Reporting System (LRS).
· Oversee the follow-up of non-medical insurance contracts and licenses for all premises.
· Support the policy update process and follow up on implementation, ensuring administrative compliance across all technical activities.
Projects Support
Support Somalia Mission projects for all above-related issues.
Travel to Somalia to covering gaps in Mogadishu, Baidoa, Mudug, Guriel, and Garowe.
Compliance, Health and Safety
· Ensure logistics operations comply with relevant laws, regulations, and MSF policies.
· Enforce MSF health and safety standards during equipment handling, storage, and transportation.
· Ensure proper documentation for equipment transfers and deliveries.
· Identify operational risks and implement appropriate mitigation measures.
· Ensure safe handling and transportation of hazardous or specialized materials where applicable.
Any other task that the Deputy Logistics Coordinator - Technical or Logistics Coordinator may deem relevant.
Requirements
Education: - University degree, preferably in an Engineering field, such as Electrical or Civil Engineering
Experience: - Essential At least 3–5 years of relevant experience in logistics management
Languages: - Mission language essential; local language desirable
Knowledge: - Computer literacy
Competencies:-
§ People Management and Development L2
§ Commitment to MSF Principles L2
§ Behavioral Flexibility L3
§ Results and Quality Orientation L3
§ Teamwork and Cooperation L3
If you meet the above requirements, please apply through the link attaching your CV & motivation letter as a single file by 20th November 2026 under the subject “TECHNICAL LOGISTICS MANAGER”. The detailed advertisement and application portal can be accessed via the following link: https://ko-hr.kenya.msf.org/jobs
Only shortlisted candidates will be contacted.
Open to Kenyan nationals Only
(MSF is an equal Employer and does not charge any application/recruitment or training fee)